If you are familiar with the executive environment, perhaps already in a position of authority and responsibility, then you are already quite familiar with month to month and quarter to quarter project schedules. But perhaps the drawing up of such schedules has turned out to be extenuatingly laborious and even quite daunting at times. You are always overwhelmed with work, no matter how well organized you perceive yourself to be.
There is method in the detail, certainly, but surely by now, you will know that the tools you use can and will make all the difference. You also need to familiarize yourself with new paradigms such as the critical path. Here is a paradigmatic flow process that actual works. Not only that, it is easy to interpret as well. Not just for you, but for your entire staff complement, as the case may be. The trend is to make full use of visual tools. Most of you already have them, perhaps not knowing yet just how well to utilize them. In this case, you can use your existing PowerPoint to project your new proactive and streamlined philosophies of the critical path going forward.
And that last affirmation is actually quite important. While you can utilize the technological and business expertise of others, on a contract or outsourcing basis, you can, in time, learn how to manage the tools yourself. The critical path is your path. This is significant in light of the fact that whatever production and scheduling charts need to be drawn up can be personalized in a way that becomes wholly familiar to you.
More importantly, perhaps, is what you have managed to access from your own staff members. It is they who should be bringing fresh ideas to the table, and the critical path philosophy or methodologies can help encourage them and aid them during the critical work shopping phases of new project management going forward. Start afresh. Turn a new page entirely, as they say, and begin this exponential process prior to your next quarter’s official starting date.
Do not wait until the next financial year to start up a new way of better organizing work and business. Do it now, if you can. All things being equal, your visual communication tools can help you improve upon vital communications with all stakeholders, including your valued clients. You can prepare alternative sheets for them as part of your company’s prospectus or quarterly statements while maintaining the confidentiality of your in-house scheduling and reporting systems.
It remains a best business practice to create graphically stimulating diagrams and schedules to help both your clients, managers and staff understand how business affects them and what is expected of them going forward. Through visual stimulation there is no longer a need for long-winded worded statements which even you, at times, may find a bit tedious understanding or appreciating. Adding visual stimulation adds value to your business objectives.